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Sr. Administrative Assistant - Finance

Date: Jun 22, 2022

Location: Philadelphia, PA, US, 19104

Company: Spark Therapeutics

Join the Spark Team

 

We were born of innovation, springing from the curiosity, imagination and dedication of remarkable scientists and healthcare visionaries. Our shared mission is to challenge the inevitability of genetic disease by discovering, developing, and delivering treatments in ways unimaginable – until now.

 

We don’t follow footsteps. We create the path.

Summary

Reporting to the Head of Finance, the Senior Administrative Assistant provides administrative support to the Finance department leaders in a fast-paced environment.  The primary accountability is to ensure the needs of the function leaders and the department are prioritized, organized and executed in order to maximize their productivity.  This is accomplished by coordinating the support of the various leaders, as well as routine departmental support as requested.  Daily items for assigned personnel include calendar management, scheduling of meetings, phone support, expense reports, travel arrangements, word processing of documents, development of presentation slides, tracking/processing of purchasing requests (proposals, POs, accruals), and any other departmental support tasks as assigned. The Senior Administrative Assistant is also responsible for scheduling interviews for candidates across the Finance organization.

The incumbent must be flexible, a team player, and is expected to have the judgment necessary to prioritize conflicting goals, keeping everyone aware of the conflicts and communicating effectively with the organizations being supported.  S/He will demonstrate leadership and strong collaboration with administrative colleagues, most notably the Executive Administrative Assistant for the Chief Strategy Officer, within the organization. 

It is also expected that this role will exercise sound judgment and discretion and maintain the strictest confidentiality as s/he will be exposed to sensitive information.  May be required to manage projects for the departments.

Responsibilities

  • Maintains a complex and changeable calendar including arranging meetings (all logistical details, catering, technology, etc.),
  • Partners with recruiting to schedule interviews for/with job candidates and helps manage the candidate interviewing experience.
  • Schedule international and domestic travel. Prepares itineraries for leadership.
  • Present a professional and welcoming presence, representing the team and handling communications with internal and external customers and partners.
  • Prepares expense reports
  • Prepare routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations.  Contacts company employees at all organizational levels to gather information.
  • Supports leadership on setting up POs and tracking invoices
  • Handles special projects as requested

Education and Experience Requirements

  • High School diploma, or equivalent
  • Bachelor’s degree preferred
  • Generally has 5 years of advanced administrative experience in a professional environment
  • Experience in the Biopharma industry helpful

Key Skills, Abilities, and Competencies

  • Present in a professional manner at all times; be detail-oriented, thorough and accurate, be customer and employee focused, demonstrate resiliency and high productivity in a fast-paced environment required.
  • Excellent verbal and written communication skills are required to properly draft and edit meeting agendas, correspondence and presentations and interface with senior leaders required.
  • Demonstrated team player with sense of urgency and a record of proactively taking initiative as appropriate and must handle confidential matters requiring discretion required.
  • Strong computer skills and experience in productivity and portal technology systems to effectively handle Microsoft Office, Teams, Zoom, Sharepoint, Concur expense reporting as required.
  • Word:  Forms, Mail Merge, Index and Tables
  • Excel:  Forms, Formulas, Functions, Pivot Tables, Graphs
  • PowerPoint:  Graphics, Animation
  • Experience making international and domestic travel arrangements, and coordinating on/offsite meetings are required.
  • Ability to maintain confidentiality
  • Ability to operate general office equipment
  • Knowledge of proper English usage, grammar, vocabulary, spelling

Complexity and Problem Solving

  • Works on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. 
  • Ability to hear and speak to employees/management and outside business associates on the phone and in person
  • Ability to sit for long hours at a time
  • Ability to see the letters and numbers on a personal computer screen and on memoranda, reports and other documents (near vision)
  • Requires moderate right and left hand coordination for the use of the personal computer
  • Ability to maintain a professional image / demeanor

       #LI-JL1

Please be aware that Spark mandates COVID-19 vaccination of all employees regardless of work location.  Accommodations may be made in accordance with applicable law.


Nearest Major Market: Philadelphia