Share this Job

Sr Admin Assoc

Date: Jun 2, 2021

Location: Philadelphia, PA, US

Company: Spark Therapeutics

Join the Spark Team

 

We were born of innovation, springing from the curiosity, imagination and dedication of remarkable scientists and healthcare visionaries. Our shared mission is to challenge the inevitability of genetic disease by discovering, developing, and delivering treatments in ways unimaginable – until now.

 

We don’t follow footsteps. We create the path.

 

Primary Duties:

Provides ongoing administrative support to multiple members of the Medical Affairs Group in a fast-paced environment.  The primary accountability is to ensure the needs of the function are prioritized, organized, and executed in order to maximize productivity.  This is accomplished by coordinating the support of the various leaders, as well as routine departmental support as requested.  Daily items for assigned personnel include calendar management, scheduling of meetings, phone support, expense reports, travel arrangements, word processing of documents, development of presentation slides, tracking/processing of purchasing requests (proposals, POs, accruals), and any other departmental support tasks as assigned.

 

The incumbent must be flexible, a team player, and is expected to have the judgment necessary to prioritize conflicting goals, keeping everyone aware of the conflicts, and communicating effectively with the organizations being supported.  They will demonstrate strong collaboration with Administrative colleagues within the organization. 

 

Provides general support, such as:

  • Greets visitors, answers and directs phone calls to appropriate areas, and answers routine inquiries.
  • Sorts and distributes incoming mail; coordinates and prepares outgoing mail.
  • Prepares correspondence, memoranda, reports, spreadsheets, and presentations, as directed.
  • Compiles basic information and reports, relevant to department projects.
  • Maintains electronic and paper filing systems.
  • Maintains or tracks department budget(s).
  • Provides travel, schedule, and meeting coordination such as:
  • Coordinates travel plans for department staff.
  • Maintains calendars, department schedules, and time-off schedules.
  • Coordinates meetings including reserving meeting rooms, audio/visual equipment, catering, and other resources.

 

Supports department projects and initiatives:

 

% of Time            Job Function and Description

  20%    Maintains a complex and changeable calendar including arranging meetings (all logistical details, catering, technology, etc.),

  20%    Schedule international and domestic travel and prepares itineraries for leadership

  20%   Present a professional and welcoming presence, representing the team and handling   communications with internal and external customers and partners such as working with recruiting to help    arrange interviews for the team

 10%   Prepares expense reports

 10%   Prepare routine and non-routine correspondence, memoranda, reports, spreadsheets, and presentations.  Contacts company employees at all organizational levels to gather information.

 

Education and Experience Requirements:

  • High School diploma, or equivalent
  • Bachelor’s degree preferred
  • Generally has 5 years of advanced administrative experience in a professional environment
  • Experience in the Biopharma industry helpful

 

Additional Desirable Qualifications: 

  • Associates degree in Business Administration or related field or Secretarial/Administrative certification preferred
  • Experience in the biopharma industry helpful

 

Key Skills, Abilities, and Competencies:

  • Solid verbal and written communication skills
  • Solid organizational skills; ability to organize and maintain accurate, orderly files and records
  • Strong attention to detail; ability to accurately proofread documents
  • Present in a professional manner at all times; be detail-oriented, thorough, and accurate, be customer and employee focused, demonstrate resiliency and high productivity in a fast-paced environment required.
  • Excellent verbal and written communication skills are required to properly draft and edit meeting agendas, correspondence, and presentations and interface with senior leaders required.
  • Demonstrated team player with a sense of urgency and a record of proactively taking initiative as appropriate and must handle confidential matters requiring discretion required.
  • Strong computer skills and experience in productivity and portal technology systems to effectively handle Microsoft Office, SharePoint, Concur and expense reporting processes required.
  • Word:  Forms, Mail Merge, Index and Tables
  • Excel:  Forms, Formulas, Functions, Pivot Tables, Graphs
  • PowerPoint:  Graphics, Animation
  • Experience making international and domestic travel arrangements and coordinating on/offsite meetings are required.
  • Ability to maintain confidentiality
  • Ability to use a personal computer to accurately type a minimum of 50 words per minute
  • Ability to operate general office equipment
  • Knowledge of proper English usage, grammar, vocabulary, spelling

 

Complexity and Problem Solving.

  • Works on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. 
  • Works on assignments and projects that are highly confidential in nature where considerable judgment and discretion are required.

 

#LI-2326


Nearest Major Market: Philadelphia