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Senior Administrative Assistant

Date: Aug 15, 2019

Location: Philadelphia, PA, US

Company: Spark Therapeutics

Join the Spark Team

 

We were born of innovation, springing from the curiosity, imagination and dedication of remarkable scientists and healthcare visionaries. Our shared mission is to challenge the inevitability of genetic disease by discovering, developing, and delivering treatments in ways unimaginable – until now.

 

We don’t follow footsteps. We create the path.

Summary

Reporting to the CNS Research Lead, the Senior Administrative Assistant provides administrative support to the translational research department leaders in a fast-paced environment.  The primary accountability is to ensure the needs of the function leaders and the department are prioritized, organized and executed in order to maximize their productivity.  This is accomplished by coordinating the support of the various leaders, as well as routine departmental support as requested.  Daily items for assigned personnel include calendar management, scheduling of meetings, phone support, expense reports, travel arrangements, word processing of documents, development of presentation slides, tracking/processing of purchasing requests (proposals, POs, accruals), and any other departmental support tasks as assigned.

 

The incumbent must be flexible, a team player, and is expected to have the judgment necessary to prioritize conflicting goals, keeping everyone aware of the conflicts and communicating effectively with the organizations being supported.  S/He will demonstrate leadership and strong collaboration with administrative colleagues within the organization. 

 

It is also expected that this role will exercise sound judgment and discretion and maintain the strictest confidentiality as s/he will be exposed to sensitive information. 

 

May be required to manage projects for the departments.

Responsibilities

Maintains a complex and changeable calendar including arranging meetings (all logistical details, catering, technology, etc.),

Schedule international and domestic travel and prepares itineraries for leadership

Present a professional and welcoming presence, representing the team and handling communications with internal and external customers and partners such as working with recruiting to help arrange interviews for the team

Prepares expense reports

Prepare routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations.  Contacts company employees at all organizational levels to gather information.

Supports leadership on setting up POs and tracking invoices

Handles special projects as requested

 

Requirements

  • High School diploma, or equivalent
  • Bachelor’s degree preferred
  • Generally has 5 years of advanced administrative experience in a professional environment

Experience in the Biopharma industry helpful

Competencies

Present in a professional manner at all times; be detail-oriented, thorough and accurate, be customer and employee focused, demonstrate resiliency and high productivity in a fast-paced environment required.

Excellent verbal and written communication skills are required to properly draft and edit meeting agendas, correspondence and presentations and interface with senior leaders required.

Demonstrated team player with sense of urgency and a record of proactively taking initiative as appropriate and must handle confidential matters requiring discretion required.

Strong computer skills and experience in productivity and portal technology systems to effectively handle Microsoft Office, Sharepoint, Concur and expense reporting processes required.

Word:  Forms, Mail Merge, Index and Tables

Excel:  Forms, Formulas, Functions, Pivot Tables, Graphs

PowerPoint:  Graphics, Animation

Experience making international and domestic travel arrangements, and coordinating on/offsite meetings are required.

Ability to maintain confidentiality

Ability to use a personal computer to accurately type a minimum of 50 words per minute

Ability to operate general office equipment

Knowledge of proper English usage, grammar, vocabulary, spelling


Nearest Major Market: Philadelphia

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